LPDC Bylaws

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PHILOSOPHY AND STATEMENT OF BELIEFS

October 6, 1998

Continuous improvement of student learning and achievement shall drive professional staff development by:

being consistent with the Ashland City Schools’ Continuous
Improvement Plan and building missions and goals.
establishing the relationship between quality professional
development and improved practice.
building a solid foundation of knowledge and skills for growth and
movement within the profession.
reflecting research and utilizing data.
providing opportunity for inquiry, reflection, and mentoring.
emphasizing new learning, innovations (i.e., technology), and
increased personal responsibility.
recognizing that professional growth is a career-long process.

ASHLAND CITY SCHOOLS
LOCAL PROFESSIONAL DEVELOPMENT COMMITTEE

Standards and Bylaws

Purpose

The Board of Education and the ACTA agree to create, pursuant to S.B. 230, a Local Professional Development Committee during and after the 1998-99 school year. An LPDC shall be established with District-level scope to (1) oversee and review professional development plans for coursework, continuing education units, and/or other equivalent activities, and (2) determine whether the coursework that certificated/licensed personnel proposes to complete meets the requirements of the Ohio Department of Education licensing rules.

Governance

The Ashland City Schools’ Local Professional Development Committee (LPDC) policy, procedures, and governance shall not supersede the negotiated agreement and/or district policy. Proposals to the LPDC and approvals/denials by the LPDC shall not override the negotiated agreement and/or district policy.

Representation

Two elementary, one middle school and one high school teachers; two year terms with alternate selection; shall be appointed by the Ashland City Teachers; Association.

Definition of teacher: any bargaining unit member holding a valid Ohio teaching certificate/license issued by the Ohio Department of Education (ODE).

For the purpose of identification as elementary or secondary, a teacher engaged in both elementary and secondary responsibilities shall be designated at the level at which the majority of their student contact time dictates. Anyone so appointed shall be allowed to finish the duration of their term despite any transfer, voluntary or involuntary, which takes place prior to the completion of their term.
Three administrators shall be selected by the superintendent for two-year terms, with alternating selection.

Definition of administrator: any person employed for the majority of their contact time as a principal, assistant principal, or central office administrator who holds a valid Ohio administrative certificate/license issued by the ODE.
A school district administrator may request their professional development plan be reviewed by a majority of administrator LPDC members. This will be accomplished by reducing teacher representation by two as selected by the chair.

Selection/Responsibilities

Chairperson:

Elected by a majority of the LPDC.
Responsibilities:
Conduct LPDC meetings;
Communicate information to the members of the LPDC;
Represent the LPDC at meetings of other stakeholder organizations;
Fill vacancies on the LPDC in accordance with selection rules;
Select a recorder/clerk to maintain minutes of action taken during LPDC meetings; and, ensure that applicants are notified of approval/resubmission/denial status of individual professional development plans and/or proposals for receiving credit or for providing credit.

Teacher Liaison:

Appointed by the chair.
Responsibilities:
Receive, organize and present (to the LPDC) submitted individual professional development plans and/or proposals for credit;
Represent the LPDC at meetings of other stakeholder organizations.

Administrative Liaison:

Appointed by the chair.
Responsibilities:
Receive, organize and present (to the LPDC) submitted individual professional development plans and/or proposals for credit;
Represent the LPDC at meetings of other stakeholder organizations.

Committee Procedures

The LPDC will meet monthly during the school year to oversee and review professional development plans for coursework, continuing education units, or "other equivalent activities". Providers’ applications to offer workshops for CEU credit, and educators’ applications for renewal of certificates/licenses shall also be reviewed and/or approved according to prescribed standards.

During the months of June, July and August the LPDC will meet on an as needed basis. The meetings shall be posted at least 48 hours in advance. The chairperson has the right to call members for the purpose of cancellation if no IPDPs, course/activity proposals or issues are submitted during a particular month.

An emergency meeting of the LPDC may be called by the chairperson with the concurrence of the majority of the members. Conference calls may be utilized for LPDC business.

A quorum, necessary to conduct LPDC business, shall be five (5) out of the seven (7) LPDC members. At least five (5) of the LPDC members must agree upon any proposal for it to be considered approved.*

*A school district administrator may request their professional development plan be reviewed by a majority of administrator LPDC members. In this case a quorum shall be four (4) out of the five (5) members. Also, four (4) of the LPDC members must agree upon the proposal for it to be approved.

The LPDC shall keep confidential all reviews, evaluations and discussions of Individual Professional Development Plans (IPDPs) and/or course/activity proposals. No documents submitted for consideration by the LPDC shall be used as examples without written permission of the party/parties involved.

Minutes/records of actions taken shall be maintained by the LPDC chairperson or appointee. Copies of these minutes/records shall be provided to the superintendent, building principals, and ACTA president(s).

Evaluation of IPDPs or course/activity proposals shall be evaluated by consensus. A maximum time limit of 15 minutes per proposal should be adhered to by all LPDC members.

Reviewed IPDPs and/or course/activity proposals, or proposals to provide CEUs are to be returned within 10 working days of the review.

A certificate of credit awarded for coursework or equivalent activities shall be included in the employee’s LPDC file at the Ashland City Board of Education Office.

Appeals Process

Written appeals shall be submitted to the LPDC chairperson within 20 days of denial of an IPDP or credit proposal. All written appeals will be reviewed at the next regularly scheduled meeting of the LPDC.

An appeal may be presented in person at the next regularly scheduled LPDC meeting. A written request for inclusion on the agenda should be given to the LPDC chairperson no later than five (5) days before that regularly scheduled LPDC meeting.

Upon further consideration, the LPDC will provide written notification of the appeal decision within five days.

If the appeal is denied, the applicant may request a terminal opinion, a binding decision rendered by a three-person mediation team chosen as follows: one person selected by the applicant (may not be related to the applicant), one person chosen by the LPDC, and a third person mutually agreed upon by the first two. Members of the mediation team must hold a current Ohio Department of Education Certificate or License and be employed by the Ashland City School District.

In the case of an administrator appeal, the process is the same as the above with the exception that the third person is selected by the superintendent.

Amendments

The LPDC may revise the Ashland City Schools Local Professional Development Committee Standards and Bylaws by a vote of five (5) LPDC members in favor of the amendment. No action of the LPDC shall bind the Ashland City School District in any manner that may be contrary to any provision of the Negotiated Agreement, other Board of Education policy or any law or regulation governing the operation of public school districts.

Amendments altering the requirements for approval of IPDPs and/or approved course/activity proposals shall not negatively impact any individual who has already begun pursuit of a certificate or license.

Amendments may be suggested by any certificated employee by submission in writing to the committee chairperson, who shall make the LPDC aware of such suggestions for consideration at the next regularly scheduled LPDC meeting.

Policies: Submission of Coursework/Activity Proposals

It is the responsibility of an Ashland City School certificated/licensed employee to monitor the expiration date of his/her certificates/licenses.

Individual Professional Development Plan (IPDP)

Professional development included within an IPDP should reflect the district’s strategic plan, the district’s continuous improvement plan (CIP), building goals and objectives, the needs of the educator and students. The majority of the professional development indicated should be relevant to current working assignments.

Coursework must conform to the existing negotiated agreement policy for consideration. Other courses/classes/workshops may be submitted as Equivalent Activities.

Every employee of the Ashland City Board of Education, who is licensed or working under his/her last certificate renewal under the old standards will maintain a self-developed Individual Professional Development Plan which describes activities that align their personal professional growth objectives with district, building, and student learning goals. That plan must be submitted for review to the LPDC within six months of the issuance date of the last certificate renewal under the old standards. The IPDP may contain semester credits, CEUs and/or "other approved activities" designed by the applicant. With appropriate verification of completion, the LPDC will recommend final approval and forward notice of renewal to the Ohio Department of Education.

If the plan is not approved, a checklist identifying the reasons will be forwarded by the LPDC to the applicant. The plan may be modified and resubmitted. If the revised completed IPDP is not approved, it may be modified and resubmitted for approval. An appeals process is identified (p. 5).

CONTINUING EDUCATION UNITS (CEUs)

CEUs
In addition to IPDP review, the LPDC will have the responsibility of assigning Continuing Education Credits (CEUs) to proposed seminars, workshops, professional activities, etc. The State Department will no longer be a CEU provider. This has become a function of the LPDC.

CEU Endorsement by the LPDC
One CEU = 10 contact hours of LPDC endorsed seminar or workshop participation. The LPDC will meet monthly to receive proposals for CEU activities and assign the number of CEU credits each activity is worth. The LPDC will see that a list of endorsed CEU activities is maintained and distributed.

CEU endorsement will be based upon:

The information submitted to the LPDC in a CEU proposal prepared by building or district staff development committees, curriculum committees, ad hoc committees or outside agencies;
Prior reciprocity agreements with other agencies;
Proposals by individual educators for CEU credit for activities not included in the descriptions above. Must submit documentation describing the activity provider, content and contact time, i.e. flyer, course catalog, etc.

Proposals for CEU Credit:
Phase I — Conditional Approval
To obtain conditional approval, proposals for CEU events and "other equivalent activities" must be submitted thirty days prior to the LPDC meeting date preceding the event for which conditional approval is sought. Activities started without prior conditional approval stand the risk of not being approved.

Phase II — Final Approval
To obtain final approval, the provider will submit attendance verification (including social security numbers) and a completed summary of the evaluations done by participants.

"Other equivalent activities" will receive approval based upon requirements found elsewhere.

ASHLAND CITY SCHOOLS
STANDARDS FOR
STAFF DEVELOPMENT/
INDIVIDUAL PROFESSIONAL DEVELOPMENT PLANS

Criteria

Reflects the Strategic Plan.
Reflects Ashland City Schools Continuous Improvement Plan.
Supports Building Mission/Goals.
Emphasizes student achievement.
Demonstrates a focused, sustained effort (connected, cohesive).
Utilizes data/achievement outcomes assessment.
Expands/enhances personal professional growth.